Should you create multiple events for a multi-day event or an event with multiple showtimes?


Answer:

When organizing complex events, such as those spanning multiple days or with multiple sessions in a single day, it’s essential to set up your events in a way that provides clarity for attendees and simplifies management on EventPro.

Here’s our recommendation:

  1. Multi-Day Events
    If your event spans multiple days, we recommend creating a separate event for each day. This approach allows you to manage attendance, ticketing, and logistics uniquely for each day, ensuring that participants know exactly which day they are registered for. It also provides a better experience for tracking ticket sales, venue capacities, and attendance analytics per day.

    • Example: If your festival runs from Friday to Sunday, create three separate events named “Festival - Day 1,” “Festival - Day 2,” and “Festival - Day 3.”
    • Benefits: Easier to manage capacity, specific ticket types for each day, clear attendee information, and day-specific event details.

  2. Multiple Shows or Sessions in a Single Day
    If your event has multiple shows or sessions within the same day, we recommend creating a single event and organizing each show or session as separate sessions within that event. This way, attendees can easily select their preferred session or showtime from a single event listing, simplifying the registration process.

    • Example: If your conference has morning, afternoon, and evening sessions on the same day, set up these sessions under one event and list each as a separate session with its own time slot.
    • Benefits: Streamlines the booking process for attendees, helps them view all options in one place, and makes it easier to track session attendance within a single day.

Why This Approach?

Organizing multi-day events and multi-session events in this way:

  • Ensures clarity and ease of use for attendees, reducing booking errors.
  • Simplifies tracking attendance and revenue per day or per session.
  • Enables better reporting and analytics within EventPro, allowing for accurate data on ticket sales, attendance, and event performance.

Summary:

  • Multi-Day Events: Create multiple separate events—one for each day.
  • Multiple Sessions (Single Day): Create one event with multiple sessions or showtimes.

Following these guidelines helps provide a smooth experience for both organizers and attendees, ensuring effective event management on EventPro.

For more detailed steps on creating events and sessions, refer to our Event Creation Guide.